Activities Coordinator

Open Positions

The Summer Session Office is hiring 3 students to organize High School Summer College program-wide social and co-curricular activities. All staff must be available to move into their summer residence on Tuesday, June 18, 2019. Positions will be approximately 8 weeks in duration, ending at 8 AM on Monday, August 19, 2019. Positions are part-time, and tasked at 20 hours per week.

Program Overview  

Stanford welcomes nearly 650 high school students each summer – approximately 500 residential and 150 commuters. High School Summer College (HSSC) students are among the world’s most academically advanced high school students. The students are given many of the freedoms and responsibilities that come with attending college. While HSSC students are mature for their age, they rely on residential staff to help aid in their transition to college life. The HSSC staff, as a whole, has all the responsibilities of a Freshman Dean’s Office – orient new students to the Stanford campus and academic life, offer relevant programming and support to facilitate this transition, help build community among new students, and help students who are struggling in this transition.

Position Overview

Activities Coordinators are responsible for coordinating and managing programs for the entire High School Summer College population. This includes programming designed to build community, to provide stress relief, to offer additional educational opportunities, to create opportunities for socialization, and to address issues that arise in the dorm. They are visible summer role models and leaders for students. Staff help develop educational opportunities that complement and extend classroom learning, in addition to planning recreational and fun activities.

It is imperative that applicants recognize that the Residential Life organizational structure during the summer varies greatly from that of the academic year. Though all residential staff report to the Assistant Director of Student Life for Summer Session, Activities Coordinators are directly supervised by the Activities Director (AD). The Activities Director is hired via a selective internship program that specifically attracts individuals seeking careers in student support and higher education. The AD brings a wealth of student affairs experience from their home institution to the Summer Session staffing structure,  and provides a crucial layer of supervision and guidance. As a highly motivated graduate student, the AD is responsible for directing all aspects of the residence hall they are assigned to for the summer.

Staff are expected to know and enforce Summer Session and High School Summer College policies and community expectations, and to help orient students to these policies and expectations, which may differ from those in place during the academic year. Additional information about Summer Session and High School Summer College rules and responsibilities is explained later in this job description.

Essential Functions

Event Planning

Activities Coordinators will work with the Activities Director to plan, coordinate, and execute events for High School Summer College students and staff.

Marketing

Activities Coordinators will create engaging marketing materials for on-campus events, field trips, and other activities. This includes digital and print advertising, e-mails, and newsletters. Activities Coordinators will also be responsible for keeping residential staff apprised of upcoming events, and for announcing events at House Meetings.  

Needs Assessment

Activities Coordinators will use various formal and informal methods of needs assessment, including focus groups, surveys, and conversations with students and staff to assess what programming should be done.

Evaluation

Activities Coordinators will evaluate the success of programs using qualitative and quantitative data, compiling data into an end-of-summer report. ACs will make recommendations to Summer Session and High School Summer College administration for future summer and activities planning.

Liaise with Campus Partners

Activities Coordinators will work with contacts in Dining, Housing, Events Services, and other campus partners to ensure successful events, while minimizing campus and environmental footprint.

Budget Management

Activities Coordinators will collaborate with the Activities Director to ensure adherence to the Activities budget and spending philosophy of High School Summer College.

Note that programs are funded differently during the Summer Quarter than during the academic year, and some types of activities (for instance, overnight travel away from campus) will not be available to summer students. Additionally, because programs are funded differently, purchasing is more restrictive and requires additional documentation not expected of residential staff during the academic year.

Role Model and Leadership

As residential student staff members are highly visible within the Summer Session community, they are expected to conduct themselves professionally, both in and out of the residence, at all times. Residents often seek advice from their staff, and therefore, staff should be able to be an active and effective listener, communicate support to students, and refer issues of concern to the appropriate Summer Session staff. As role models, Activities Coordinators should welcome and encourage openness to differences of race, class, gender, religion, sexual orientation, and nationality among residents.

Ideal Candidate

The Activities Coordinator should be highly detail oriented, with an eye toward event planning and logistics. They will have great ideas and be able to follow through on them. The Activities Coordinator should be able to oversee the entire lifecycle of a program, including inception, planning, implementation, and evaluation. Applications from highly motivated applicants with a background in student activities and leadership are welcomed and encouraged.

Terms of Employment

Room and Board

Staff are expected to live in the residence hall room they are assigned for the duration of the assignment, being highly visible and available to serve as a resource for residents. This expectation includes eating the majority of meals with residents.

Outside Obligations

Staff may pursue outside work or other activities on- or off- campus up to 20 hours per week. Staff must disclose information about their outside work and courses to the Assistant Director of Student Life for Summer Session, and the office may consult with a staff member’s other employers as needed. Outside work or other activities and staff hours should not exceed 40 hours per week. Staff should not have outside responsibilities (e.g., job or class) on the weekends or evening (e.g., after 6pm) during the week. Staff plan and run a weekly mandatory House Meetings on Tuesday nights, and therefore generally cannot make outside plans on Tuesday evenings.

Alcohol and Drug Policy

HSSC residential staff members are not allowed to consume, possess, or be under the influence of alcohol:

  • In or near any High School Summer College residence
  • While on-duty or on-call

All Summer Session staff should be mindful that even when they are not on-duty or on-call, they are visible role models within the residence. Failure to abide by this policy will result in immediate termination of employment and suspension of housing and dining privileges.

Conduct and Policy Enforcement

Residential student staff will adhere to, administer, and enforce policies and procedures as outlined in the Summer Session Program Handbook, the Stanford Residence Agreement, and all other University and Summer Session policies. Staff must be willing to address, document, and handle disciplinary situations and serve in a position of authority in the residences and within the Summer Session community.

Training and Welcome Weekend

Staff are required to attend and actively participate in all staff training sessions held during Spring Quarter and one week prior to the start of the Summer Quarter (June 17 – June 21). Training will last all day and often extends into the evening hours; do not make other plans for that week. Staff are required to attend and participate in Welcome Weekend (June 22-23) events. Failure to attend training or participate in Welcome Weekend is grounds for dismissal and loss of housing and dining privileges.

Overnight Away and Guests

Staff cannot be away from campus overnight without permission from their supervisor and the Assistant Director of Student Life. Permission is typically only given in exceptional circumstances. Mentors may have guests in the HSSC residences before 1am, but may not have overnight guests in their residences. Guests must be accompanied at all times in the residence. Violation of these policies is grounds for dismissal and loss of housing and dining privileges.

EDUC 192A: Interpersonal Learning & Leadership: An Introduction to the RA Role.

Activities Coordinators may opt to, but are not required to, enroll in EDUC 192A during the Spring quarter. Summer staff should sign up for a section led by Summer Session instructors. Those who have worked previously with Summer Session, or have taken EDUC 192A during a prior quarter are not required to re-enroll. Those who will be on residential staff beginning in Autumn ‘19 should enroll in the section that best meets the requirement for their academic year position.

Stanford Affiliation

Staff must be current freshmen, sophomores, juniors, seniors, or recently graduated Stanford students. Staff must be eligible for Housing.

Background Check

Staff must successfully complete a background check before Summer Quarter begins.

Compensation

Compensation will include pay of $15/hour along with housing in a single occupancy room, a 14 meals/week dining plan (or stipend, for eligible students), and student fees (housing technology fee and the campus health service fee). Spring-to-summer housing is also included for staff who are living on campus during Spring Quarter. All staff are expected to work 20-hours per week (approximately $300 per week). Stanford Summer Session does not reimburse cell phone costs.

Application Details

To apply for a residential staff position, please complete an online application, and indicate which position(s) you are applying for. The application asks for a resume, transcript, and the name of one reference. Qualified applicants will be invited to interview in person or via phone for the position. Positions are filling quickly. Please submit an application ASAP in order to be considered. We will accept applications until all positions are filled.

Returning Staff

Worked for us last summer? Complete the returning staff application!

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Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

We are not able to provide relocation or sponsorship for this position. Thank you for your interest!

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