The Summer Session Office is hiring 9 students to serve as Head Mentors in the residence halls for High School Summer College. All staff must be available to move into their summer residence on Tuesday, June 16, 2020. Positions will be approximately 8 weeks in duration, ending at 8 AM on Monday, August 17, 2020. Positions are part-time, and tasked at 30 hours per week.
Stanford welcomes nearly 650 high school students each summer – approximately 500 residential and 150 commuters. High School Summer College (HSSC) students are among the world’s most academically advanced high school students. The students are given many of the freedoms and responsibilities that come with attending college. While HSSC students are mature for their age, they rely on residential staff to help aid in their transition to college life. The HSSC staff, as a whole, has all the responsibilities of a Freshman Dean’s Office – orient new students to the Stanford campus and academic life, offer relevant programming and support to facilitate this transition, help build community among new students, and help students who are struggling in this transition.
Head Mentors are responsible for leading the development, implementation, and strategic planning of programming throughout the summer. They are the first escalation point for students of concern and student conduct issues. Additionally, they will be in charge of scheduling Mentors curfew check and time-off rotations for the staff they oversee.
Head Mentor role also includes all the duties of a Mentor. Mentors incorporate elements of an RA, supporting student development individually and as a community. They are visible summer role models and leaders for students. Staff help develop educational opportunities that complement and extend classroom learning, in addition to planning recreational and fun activities.
It is imperative that applicants recognize that the Residential Life organizational structure during the summer varies greatly from that of the academic year. Though residential staff report to the Assistant Director of Student Life for Summer Session, they are supervised by unique summer staff members known as House Directors (HDs). House Directors are hired via a selective internship program that specifically attracts individuals seeking careers in student support and higher education. HDs come to the program as seasoned, residential life professionals who provide a crucial layer of supervision and guidance within the Summer Session staffing structure. As highly motivated graduate students, HDs are responsible for directing all aspects of the residence hall they are assigned to for the summer.
Staff are expected to know and enforce Summer Session and High School Summer College policies and community expectations, and to help orient students to these policies and expectations, which may differ from those in place during the academic year. Additional information about Summer Session and High School Summer College rules and responsibilities is explained later in this job description.
Head Mentors serve as role models for Mentors, as well as their House Directors. Head Mentors demonstrate appropriate staff-student boundaries for their Mentors, and also serve as a guide for House Directors to help re-create the Stanford residential experience. Head Mentors are responsible for setting the tone for residential staff and for their community as a whole. They are expected to conduct themselves professionally, both in and out of the residence, at all times. Head Mentors should be active and effective listeners, communicate support to students, and refer issues of concern to the appropriate Summer Session staff. As role models, Mentors should welcome and encourage openness to differences of race, class, gender, religion, sexual orientation, and nationality among residents.
Student Intervention and Crisis Management
Head Mentors are the first escalation point for student issues and crises. When a student issue cannot be resolved amongst themselves, or by a Mentor, the Head Mentor is expected to step in to provide further assistance and management. They are expected to act as a mediators during conflict situations as needed, identify and refer students or behaviors of concern, address inappropriate resident behavior and policy violations, and assist during urgent and emergent situations (fire, health, safety, etc.).
Residential staff will be responsible for the implementation of the High School Summer College residential curriculum. The curriculum outlines the goals and learning objectives for residential HSSC students to better prepare them for their futures in higher education.
Head Mentors take the lead in creating a strategic vision for the summer of programming, ensuring that programming addresses the needs of the residence and creates a cohesive summer program. Mentors are responsible for designing, planning, executing, and staffing a variety of programs throughout the summer, either social or co-curricular in nature. These types of programs may take the form of HSSC-wide, house-wide, or floor-wide activities. Staff are encouraged to use their interests and passions, as well as those of their residents, to develop creative, informative, and educational programs. Head Mentors ensure programming enhances the academic and social experience of the communities served, is implemented consistently throughout the summer, and takes into account the academic calendar and other trends observed in the community.
Purchasing & Budget Management
With support from the House Director, Head Mentors will be responsible for the purchasing of program supplies and services within finance rules and guidelines. Head Mentors work with House Directors to ensure House Budgets are adhered to, and spending is carried out responsibly. Head Mentors have primary responsibility to research and forecast costs of future events, and to plan the summer budget accordingly.
Note that programs are funded differently during the Summer Quarter than during the academic year, and some types of activities (for instance, overnight travel away from campus) will not be available to summer students. Additionally, because programs are funded differently, purchasing is more restrictive and requires additional documentation not expected of residential staff during the academic year.
Head Mentors will set the tone for their residence, and ensure inclusiveness amongst the residents. They are responsible for setting and maintaining the norms within the residence, among their staff, and among the larger HSSC community. Staff should be highly accessible in the residence and around campus, especially during the afternoon and evening hours. Residential student staff members are required to live in their assigned residence and dine frequently with residents. Staff serve as the primary orientation guides for Summer Session visiting undergraduates & high school students. As a large number of HSSC students are international students, residential student staff members must pay particular attention to the needs of these students. In addition to orienting them to the US college classroom and US culture, staff should be prepared to address cross-cultural matters.
Staff and Administrative Duties
Although truly always on-call, staff will have certain hours when they are scheduled to respond to lockouts, emergent and urgent situations, and policy violations for the entire residential complex. These on-call responsibilities extend to some evenings and weekends, and are assigned by the Head Mentor and House Director on a rotational basis throughout the summer.
The Head Mentor position is an exceptional opportunity in leadership development. The ideal candidate will have high emotional intelligence and be able to balance the dual role of authority and peer. Applications from mature and highly motivated applicants with a strong leadership background and potential for success in this unique residential context are welcomed and encouraged. Former residential staff, either during the academic year or during prior summers, are strongly encouraged to apply. The successful candidate will demonstrate initiative, creativity, responsibility and maturity. They will be able to work independently and as a team, with exceptional decision-making skills under ideal and high-stress situations. They will demonstrate leadership among peers and the ability to lead a diverse group of younger students. They will have great ideas and be able to follow through on them.
Terms of Employment
Room and Board
Staff are expected to live in the residence hall room they are assigned for the duration of the assignment, being highly visible and available to serve as a resource for residents. This expectation includes eating the majority of meals with residents.
Staff may pursue outside work or other activities on- or off- campus up to 10 hours per week. Staff must disclose information about their outside work and courses to the Assistant Director of Student Life for Summer Session, and the office may consult with a staff member’s other employers as needed. Outside work or other activities and staff hours should not exceed 40 hours per week, unless approved by the Assistant Director for Student Life. Staff found to be in violation of this policy may be subject to termination. Staff should not have outside responsibilities (e.g., job or class) on the weekends or evening (e.g., after 6pm) during the week. Staff plan and run a weekly mandatory House Meetings on Tuesday nights, and therefore generally cannot make outside plans on Tuesday evenings.
Alcohol and Drug Policy
HSSC residential staff members are not allowed to consume, possess, or be under the influence of alcohol:
- In or near any High School Summer College residence
- While on-duty or on-call
All Summer Session staff should be mindful that even when they are not on-duty or on-call, they are visible role models within the residence. Failure to abide by this policy will result in immediate termination of employment and suspension of housing and dining privileges.
The residential student staff members work as a team to ensure 24/7 coverage of Summer Session on-call requirements (lockouts, emergent and urgent issues, other resident needs). Staff will serve in each capacity 2-3, 24-hour periods per summer. Additionally, each Mentor will be responsible for curfew check-in (early curfew from 9-10pm and normal curfew 12am) approximately 1-3 times per week.
Conduct and Policy Enforcement
Residential student staff will adhere to, administer, and enforce policies and procedures as outlined in the student handbooks, the , Behavioral Agreement, the Stanford Residence Agreement, and all other University, Summer Session, and HSSC policies. Staff must be willing to address, document, and handle disciplinary situations and serve in a position of authority in the residences and within the Summer Session community.
Training and Welcome Weekend
Staff are required to attend and actively participate in all staff training sessions held during Spring Quarter and one week prior to the start of the Summer Quarter (June 15 – June 19). Training will last all day and often extends into the evening hours; do not make other plans for that week. Staff are required to attend and participate in Welcome Weekend (June 20-21) events. Failure to attend training or participate in Welcome Weekend is grounds for dismissal and loss of housing and dining privileges.
Overnight Away and Guests
Staff cannot be away from campus overnight without permission from their supervisor and the Assistant Director of Student Life. Permission is typically only given in exceptional circumstances. Mentors may have guests in the HSSC residences before 1am, but may not have overnight guests in their residences. Guests must be accompanied at all times in the residence. Violation of these policies is grounds for dismissal and loss of housing and dining privileges.
Staff must be current sophomores, juniors, seniors, or recently graduated Stanford students. Staff must be eligible for Housing.
Staff must successfully complete a background check before Summer Quarter begins.
Compensation will include pay of $18/hour along with housing in a single occupancy room, a 14 meals/week dining plan (or stipend, for eligible students), student fees (housing technology fee and the campus health service fee), and a $25/month (prorated) cell phone stipend. Spring-to-summer housing is also included for staff who are living on campus during Spring Quarter. All Head Mentors are expected to work 30-hours per week (approximately $540 per week). On call phones will be provided for the duration of the program.
To apply for a residential staff position, please complete an online application, and indicate which position(s) you are applying for. The application asks for a resume, transcript, and the name of one reference. Qualified applicants will be invited to interview in person or via phone for the position.
Applications will be considered on a rolling basis.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We are not able to provide relocation or sponsorship for this position. Thank you for your interest!