Summer Resident Assistant (SRA) Job Description

Open Positions

The Summer Session Office is hiring approximately 50 students to serve as Summer Resident Assistants (SRAs) to staff residence halls during the Summer Quarter.

Program Overview

The Summer Session Office oversees staffing within the residences for all undergraduate students who live on campus during the Summer Quarter. This includes Stanford students, visiting undergraduate students from other colleges and universities, and participants in Stanford’s Summer International Honors Program. Students visiting Stanford for the summer have a strong interest in exploring the campus and experiencing the Bay Area, and Summer Session supports activities designed to provide access and opportunity. SRAs are assigned to specific residences where they are responsible for building community, organizing outings around the Bay Area, and planning programs and activities based on the interests of their student population. It is important that SRAs embrace their roles as ambassadors for the university.

Length of Assignment

Most SRA positions are eight or ten weeks in duration, plus training. The eight-week session dates are from June 20 to August 20, 2017, and the ten-week session dates are from June 20 to September 5, 2017. SRAs should plan to move in to their summer residence on June 20. Mandatory full-day training is scheduled for June 21 through 23. All staff members are required to work Welcome Weekend on June 24 and 25. Candidates who receive a job offer will be asked for their preference regarding length of contract and residence assignment. Candidates who accept an SRA position (thereby preventing another candidate from being selected) are expected to fulfill their commitment, even if other summer opportunities arise.

Interim Period Assignments

In addition to the schedules noted above, Summer Session will require a small number of SRAs to cover on call responsibilities during interim housing periods. Staff interested in covering on call duties during Interim 1 – from Monday, June 19 through Saturday morning, June 24, and/or Interim 2 – from Tuesday, September 5 through Tuesday, September 12, will have rotating on call responsibilities for a limited number of residences on campus. Additional compensation, in the form of a flat stipend plus room and board, will be added to the total compensation package.

SRA/RCC Hybrid Positions

Students who have experience working on campus as RCCs may be interested in applying for one of our SRA/RCC hybrid positions – combining the responsibilities of a Summer Resident Assistant with the duties of an RCC. These positions receive SRA compensation plus an RCC stipend. Applicants will need to successfully complete the SRA hiring process AND be recommended by Residential Computing. Interested individuals should indicate their interest in a hybrid position on the SRA application form.

SRA Compensation

SRAs receive a compensation package that includes housing, a meal plan, all basic student fees, and pay of $13 an hour. The position requires a workload of approximately 20 hours per week in session. Charges that typically appear on the student bill, such as housing, dining, the telecom fee, house dues, and the campus health center fee, are compensated via direct transfer to the student bill. Hourly wages are paid twice a month, via Stanford’s payroll system, and are considered to be taxable income. Staff working on call during Interim 1 will receive a flat stipend of $250 plus room and board; staff working on call during Interim 2 will receive a flat stipend of $325 plus room and board. Summer Session does not reimburse cell phone costs, and will not reimburse for mileage, unless an appropriate senior staff member has approved the trip in advance.

Application Standards

All applicants must be currently enrolled Stanford University undergraduates. Only students who are sophomores, juniors, or seniors will be considered. Students who are graduating in Spring 2017 are welcome to apply.

Applicants who advance beyond the interview round will need to pass a LiveScan background check before a formal offer of employment may be made (applies to new staff only). SRAs must also complete Mandated Reporter training and fulfill the responsibilities of this status throughout the course of their employment.

SRAs are required to attend summer staff training, all staff meetings, plan and implement at least two residential education programs as well as weekly informal gatherings, and complete a self evaluation and a program evaluation at the end of Summer Session.

Leadership

Summer RAs are hired by the Associate Director of Summer Session, but report to the House Director assigned to their residence. Summer Session House Directors are graduate students in Student Affairs M.A. programs at other institutions who come to Stanford for a summer internship. It is imperative that SRAs recognize that the Residential Life organizational structure in place during the academic year is not in place during the summer.

General Expectations

Summer RAs work with both visiting undergraduates and Stanford students who remain on-campus for the summer. They are expected to know and enforce Summer Session policies and community expectations, and to help orient students to these policies and expectations, which may differ from those in place during the academic year. SRAs may notice that more program-wide standards are enforced during the summer (for example, all residences will have the same expectations around alcohol, unlike during the rest of the year when RFs create individual expectations for their residences). Additional information about Summer Session rules and responsibilities is explained later in this job description.

Summer RAs are the visible summer role models, leaders, planners, and authorities for visiting students and Stanford undergraduates. As such, SRAs help develop educational opportunities that complement and extend classroom learning, as well as plan and lead cultural, social, and recreational activities for the students within their residences. SRAs take an active role in advertising activities to students, and in connecting students to the resources available to support them – such as the Summer Academic Resource Center (SARC) – which provides all summer students with tutoring and academic advising. SRAs must also be willing to address and handle disciplinary situations and serve in a position of authority within the residence and the Summer Session community at large. SRAs explain and enforce University policies and remain alert for possible crises and serious situations so they can notify appropriate program staff and take action. SRAs work as team members with other residential staff to plan and advertise programs, create community norms and behavioral expectations, and respond to emergency situations. SRAs will have responsibility for the master key for their residence and will have on-call duties that prevent them from leaving campus when on duty. SRAs are expected to encourage openness to differences of race, class, gender, religion, sexual orientation, and nationality among residents.

Commitment

SRAs may not pursue outside work or activities on- or off- campus in excess of 20 hours per week. SRA/RCC hybrids will have an additional work expectation of around 9 hours a week, and should plan their outside commitments accordingly. SRA positions offer valuable leadership experiences and significant potential for personal growth. They also can be very demanding of time and energy in peak periods and in the case of emergencies when an SRA’s Summer Session responsibilities would supersede all other obligations. It is expected that SRAs will be highly accessible, especially during the afternoon and evening hours, and that each residence’s SRAs will work together to ensure that their house has coverage 24/7. SRAs cannot be away from campus overnight without permission from their House Director. Summer Session reserves the right to consult with an SRA’s other employers, and SRAs must provide information about their outside work commitments and course enrollments.

Position Requirements

  • All residence staff members must abide by and support the Fundamental Standard, Behavioral Agreement, Honor Code, Alcohol/Substance Abuse Policy, the Stanford Residence Agreement, and all other University and Summer Session policies. All staff members have significant responsibility for educating visiting students on these policies.
  • Summer Session residence staff members are not allowed to consume, possess or be under the influence of alcohol anywhere in or near the residences of High School Summer College or within their own residences in the case of Summer Session (for example, an SRA on staff in Suites is not permitted to drink in Suites). Failure to abide by this policy will result in immediate termination of employment and suspension of housing and dining privileges.
  • Staff members who are under the age of 21 are expected to abide by state and federal laws and not consume alcohol. No staff member should use illicit substances. Use of alcohol if under 21 or use of illicit substances is grounds for immediate termination and loss of housing and dining privileges.
  • An SRA who is on-call may not be under the influence of alcohol.
  • Staff members are visible role models within the community. As during the academic year, they are never truly off duty.
  • Staff members are expected to be in residence for the entirety of their employment period. Advance permission from the supervising HD is required for a staff member to be away from campus overnight. Permission will only be granted in exceptional circumstances.
  • Staff members must be willing to work as members of a team and communicate with their fellow staff and with their House Directors.
  • In addition to building community within the residences, staff members will be enforcing behavior expectations, some of which may be different than those enforced during the academic year. Staff will also need to document incidences and work with their House Directors to follow up with residents as needed.
  • Summer Session is required to adhere to a different set of financial guidelines than is in place during the regular academic year, and certain types of activities (for instance, overnight travel away from campus) will not be available to summer students. In addition, programming is expected to have an educational, cultural, or community building focus, and all costs associated with residential programming must be approved in advance by the appropriate House Director.
  • Residence staff members will move into their summer residences on Tuesday, June 20, 2017, and are expected to be available to complete their move on that day. All SRAs are REQUIRED to attend all-day Staff Training scheduled for June 21 through 23, 2017, and participate in Welcome Weekend on June 24 and 25, 2017. Failure to attend training and/or be available for Welcome Weekend will lead to dismissal and loss of room and board. Training will last all day and may extend into the evening as deemed necessary, so SRAs should not make other plans for that week.
  • SRAs may have overnight guests at their residences, with the written permission of their House Director, during the summer. Guests may stay for a maximum of 3 nights, and SRAs are responsible for their guest’s behavior. Only one guest is allowed. SRAs may not have unaccompanied guests in the residence (e.g., a sibling or friend visiting in one’s house while the SRA is not present).
  • SRAs are required to live in their assigned residence hall for the duration of the summer and to take some meals with the students within their residence.
  • SRAs will be expected to participate as part of an on call rotation over the course of the summer, including on weekends. When on call, SRAs are required to stay on campus. On call cell phones will be provided for staff use.
  • Failure to meet these expectations may lead to dismissal from the position and the loss of room and board.

How to Apply

Visit the Summer Session website to learn more about the program. The job description, with a link to the online application, is accessible via the “Employment” page. You may also access the online application using the following URLs:

For new applicants:

APPLY

For returning SRAs (from Summer 2016):

APPLY

All applicants will be required to upload a resume as part of the application process, and must arrange to have a letter/email of recommendation submitted on their behalf. Recommendations are due by the application deadline and should be sent to Lisa Pritchett, Associate Director – Summer Session: lpritch@stanford.edu.

The deadline to submit a completed application is Monday, January 23, 2017, at 5:00 p.m. Candidates selected to continue with the application process will be invited to schedule a personal interview during the month of February. Returning SRAs will be invited to participate in a small group interview within the same window of time.