The Summer Session Office is hiring approximately 50 students to staff residence halls for visiting & matriculated undergraduates. All staff must be available to move into their summer residence on Tuesday, June 16, 2020. Most positions will be assigned to the 10-week summer term, ending at 8 AM on Tuesday, September1, 2020. A handful of positions will end earlier, ending at 8 AM Monday, August 17 – and a few will last longer, through Tuesday, September 8. Specific contract terms will be assigned based on input from each staff member. Positions are part-time, and tasked at 20 hours per week.
Stanford Summer Session admits around 750 visiting undergraduate and graduate students for the Summer Quarter – Stanford’s fourth academic term. These students enroll in courses and share living space with approximately 1,000 Stanford students who elect to stay on campus during the summer months. Visiting students complete a selective admissions process to participate in the program. These students enroll in between 3 and 20 units; Stanford students may take courses as well, or engage in on- or off-campus research or employment opportunities.
Summer Session students are very academically focused, but they also like engaging with each other and with the Stanford students and staff in the residences. Residential programming in cultural, educational, and social domains plays a crucial role in ensuring the vibrancy of the program. Our goal is to engage students in mindful communities with both formal and informal events designed to help them experience Stanford and the surrounding Bay Area. Staff are assigned responsibility for a specific residence that houses a particular population of students, including: a special residence for visiting international students participating in the Summer Session International Honors Program; another residence that includes a mix of summer students plus a small community of U.S. military veterans; and several other residences that house a variable ratio of visiting and matriculated Stanford students. Visiting students will leave campus at the end of 8 weeks; most Stanford students will stay on campus for 10 or more weeks. All Summer Session students and staff have access to campus services and recreational facilities.
SRAs incorporate elements of an RA, NSO leader, and advisor, supporting student development individually and as a community. They are visible summer role models and leaders for students. Staff help develop educational opportunities that complement and extend classroom learning, in addition to planning recreational and fun activities.
It is imperative that applicants recognize that the Residential Life organizational structure during the summer varies greatly from that of the academic year. Though residential staff report to the Assistant Director of Student Life for Summer Session, they are supervised by unique summer staff members known as House Directors (HDs). House Directors are hired via a selective internship program that specifically attracts individuals seeking careers in student support and higher education. HDs bring a wealth of student affairs experience from their home institutions to the Summer Session staffing structure, and provide a crucial layer of supervision and guidance. As highly motivated graduate students, HDs are responsible for directing all aspects of the residence hall they are assigned to for the summer.
Staff will work with visiting undergraduates and Stanford students who remain on-campus for the summer. They are expected to know and enforce Summer Session policies and community expectations, and to help orient students to these policies and expectations, which may differ from those in place during the academic year. Staff may notice that more program-wide standards are enforced during the summer (for example, all residences will have the same expectations around alcohol, unlike during the rest of the year when RFs create individual expectations for their residences). Additional information about Summer Session rules and responsibilities is explained later in this job description.
Residential staff are responsible for designing, planning, executing, and staffing a variety of programs throughout the summer, either social or co-curricular in nature. These programs may be organized for all students living in undergraduate residence halls, or may be restricted to an individual house or population of students. Staff are encouraged to use their interests and passions, as well as those of their residents, to develop creative, informative, and educational programs. Programs should aim to enhance the academic and social experience of the communities served, should be implemented consistently throughout the summer, and should take into account the academic calendar and other trends observed in the community.
Note that programs are funded differently during the Summer Quarter than during the academic year, and some types of activities (for instance, overnight travel away from campus) will not be available to summer students. Additionally, because programs are funded differently, purchasing is more restrictive and requires additional documentation not expected of residential staff during the academic year.
Staff should be highly accessible in the residence and around campus, especially during the afternoon and evening hours. Residential student staff members are required to live in their assigned residence and dine frequently with residents. SRAs serve as the primary orientation staff for Summer Session visiting undergraduates. As a large number of Summer Session students are international students, residential student staff members must pay particular attention to the needs of these students. In addition to orienting them to the US college classroom and US culture, staff should be prepared to address cross-cultural matters.
Student Intervention and Crisis Management
Summer Session residential student staff members are the front lines of student interaction. As such, they are expected to act as a mediator during conflict situations as needed, identify and refer students or behaviors of concern, address inappropriate resident behavior and policy violations, and assist during urgent and emergent situations (fire, health, safety, etc.).
Support of Summer Session Initiatives
Summer Session coordinates a number of program-wide activities, such as talent shows, dances, intramural tournaments, speaker series, Day-of-Service events, and more that require SRA support. In addition to planning and coordinating programming within each residence hall, all summer student staff are expected to sign-up to support three to four of these program-wide events, which occur on a regular (weekly) basis throughout the Summer Quarter. Sign-ups for specific events will be coordinated by professional Summer Session staff members or House Directors, and time spent working will be included as part of the weekly time commitment.
Role Model and Leadership
As residential student staff members are highly visible within the Summer Session community, they are expected to conduct themselves professionally, both in and out of the residence, at all times. Residents often seek advice from their staff, and therefore, staff should be able to be an active and effective listener, communicate support to students, and refer issues of concern to the appropriate Summer Session staff. As role models, SRAs should welcome and encourage openness to differences of race, class, gender, religion, sexual orientation, and nationality among residents.
Staff and Administrative Duties
Although truly always on-call, staff will have certain hours when they are scheduled to respond to lockouts, emergent and urgent situations, and policy violations for the entire residential complex. These on-call responsibilities extend to evenings and weekends, and will be assigned on a rotational basis throughout the summer.
Terms of Employment
Room and Board
Staff are expected to live in the residence hall room they are assigned for the duration of the assignment, being highly visible and available to serve as a resource for residents. This expectation includes eating the majority of meals with residents.
Staff may pursue outside work or other activities on- or off- campus up to 20 hours per week. Staff must disclose information about their outside work and courses to the Assistant Director of Student Life for Summer Session, and the office may consult with a staff member’s other employers as needed. Outside work or other activities and staff hours should not exceed 40 hours per week, unless approved by the Assistant Director for Student Life. Staff found to be in violation of this policy may be subject to termination. Staff should not have outside responsibilities (e.g., job or class) during weekends or evenings (e.g., after 6pm).
Alcohol and Drug Policy
Summer Session residential staff members are not allowed to consume, possess, or be under the influence of alcohol:
- In or near the residences of High School Summer College;
- While on-duty or on-call;
- Within their own residences (for example, an SRA on staff in FroSoCo is not permitted to drink in FroSoCo).
All Summer Session staff should be mindful that even when they are not on-duty or on-call, they are visible role models within the residence. Failure to abide by this policy will result in immediate termination of employment and suspension of housing and dining privileges.
The residential student staff members work as a team to ensure 24/7 coverage of Summer Session on-call requirements (lockouts, emergent and urgent issues, other resident needs). Staff will serve in this capacity for two to three, 16-hour periods per summer.
Conduct and Policy Enforcement
Residential student staff will adhere to, administer, and enforce policies and procedures as outlined in the Summer Session Program Handbook, the Stanford Residence Agreement, and all other University and Summer Session policies. Staff must be willing to address, document, and handle disciplinary situations and serve in a position of authority in the residences and within the Summer Session community.
Training and Welcome Weekend
Staff are required to attend and actively participate in all staff training sessions held during Spring Quarter and one week prior to the start of the Summer Quarter (June 17 – June 19). Training will last all day and often extends into the evening hours; do not make other plans for that week. Staff are required to attend and participate in Welcome Weekend (June 20-21) events. Failure to attend training or participate in Welcome Weekend is grounds for dismissal and loss of housing and dining privileges.
Overnight Away and Guests. Staff cannot be away from campus overnight without permission from their supervisor and the Assistant Director of Student Life. Permission is typically only given in exceptional circumstances. SRAs may have guests in the residence to the extent the Housing Agreement allows.
Staff must be current sophomores, juniors, seniors, or recently graduated Stanford students. Staff must be eligible for Housing.
Staff must successfully complete a background check before Summer Quarter begins.
The SRA position is an exceptional opportunity in leadership development. Applications from mature and highly motivated applicants with a strong leadership background and potential for success in this unique residential context are welcomed and encouraged. The successful candidate will demonstrate initiative, creativity, responsibility, and maturity. They will be able to work independently and as a team with exceptional decision-making skills under ideal and high-stress situations. They will demonstrate leadership among peers and the ability to lead a diverse group of students. They will have great ideas and be able to follow through on them. The ideal candidate will have an eye toward creating, planning, and executing engaging events for a diverse audience.
Compensation will include pay of $16/hour along with housing in a single occupancy room, a 14 meals/week dining plan (or stipend, for eligible students), student fees (housing technology fee, house dues, and the campus health service fee), and a $25/month (prorated) cell phone stipend. Spring-to-summer housing is also included for staff who are living on campus during Spring Quarter. All staff are expected to work 20-hours per week (approximately $320 per week). On call phones will be provided for the duration of the program.
To apply for a residential staff position, please complete an online application, and indicate which position(s) you are applying for. The application asks for a resume, transcript, and the name of one reference. Qualified applicants will be invited to interview in person or via phone for the position.
Applications will be considered on a rolling basis.
Consistent with its obligations under the law, the University will provide reasonable accommodations to any employee with a disability who requires accommodations to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We are not able to provide relocation or sponsorship for this position. Thank you for your interest!