Deadline: Early Decision

The application deadline for Early Decision is December 11.

Academic Programs Assistant

Academic Programs Assistant


June 5 - August 20, 2023 

20-25 hours/week

About Stanford Summer Session:

Stanford Summer Session provides high-achieving and intellectually engaged students with a transformative educational experience at a world-class university. By combining challenging academics with a rich array of extra-curricular programming, Stanford Summer Session successfully shares the University’s culture of innovation, academic excellence, and global responsibility. Summer Session partners with 40 departments within the schools of Humanities and Sciences, Earth Sciences, and Engineering to offer over 100 courses and develops access and enrichment programs for special student populations, as well as program-wide activities and academic support.

Stanford Summer Session is seeking an Academic Programs Assistant. This will be a part-time position assisting with summer quarter academic programming, especially for commuter students. The Academic Programs Assistant will have the opportunity to build their network and develop professional skills that can apply to a range of careers in higher education, program development, and project management. This position will be supervised by the Summer Session Program Coordinator and work closely with the Summer Session Academic Programs team.  


The Academic Programs Assistant will be responsible for Summer faculty speaker events, service projects, site visits to campus labs and research centers, and hands-on activities with campus partners. 

This position will also oversee event promotion and outreach, and assist with space preparation, set up, and check-in. The Academic Programs Assistant will engage directly with Summer Session students, especially the commuter population, and campus partners. 

Essential Functions and Timeline:

  • Training/Onboarding - Monday, June 5-Friday, June 23
  • Welcome Weekend - Saturday, June 24 and Sunday June 25 
    • The Academic Programs Assistant will participate in the Summer Session welcome event for students on Saturday, June 24 and Sunday June 25, helping with check-in and orientation events for summer students. 
  • Event Management - throughout summer quarter, June 26-August 20
    • The Academic Programs Assistant will assist with event promotion and outreach, logistics, and student registration. The Academic Programs Assistant will assist with larger scale program-wide “Headline Events,” such as Summer Speaker events and Day of Service. They will also assist with a set of smaller workshops, tours, and activities (20-30 students at each event), and help coordinate some events aimed specifically at commuter students.
  • Outreach - throughout summer quarter
    • The Academic Programs Assistant will participate in event promotion and student recruitment.
Supervision and Professional Development

The Academic Programs Assistant will meet weekly with their supervisor and the Academic Programs team to reflect on their experience and identify resources and strategies that support their career development. The Academic Programs Assistant will have the chance to learn about and work with the different functional teams within Summer Session (Academic Programs, Residential Experience, Student Services, Marketing and Communications, Finance), and to collaborate and network with many partner units on campus, including the Haas Center for Public Service, Undergraduate Research, the d.School, Stanford Arts, and Stanford Research Park. Possible professional development topics to explore in supervisor and team meetings include:

  • Defining transferable skills
  • Informational interviewing
  • Researching non-faculty career paths
  • Networking with colleagues on campus
Stanford Summer Employment Information

Potential Work Restrictions. Graduate Students with an assistantship have work restrictions that prevent them from working additional hours at Stanford. If applying for this position please inquire with your home department first to ensure you are allowed to apply for additional work on campus. 

Background Check. The Programming Assistant must successfully complete a LiveScan background check before beginning the position.

Mandated Reporter: California law requires certain individuals at Stanford to report known or reasonably suspected child abuse or neglect to the authorities. These individuals are known under the law as "Mandated Reporters." The Academic Programs Assistant position is in this category..

Ideal Candidate: Current Stanford graduate students, recent graduates, or advanced undergraduates preferred. Candidates should be excited to work on student programming and events and to use this opportunity to develop their professional skills.

Compensation and Hours

The Academic Programs Assistant position is designed to be 20-25 hours/week with an hourly pay rate of $19.25 - $21.25/hour for experienced undergraduate students and $20-$30/hour for graduate students and recent graduates. 

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Summer quarter runs June 24-August 20. This position will start on June 5, to allow time for training and onboarding, and run through the summer quarter. The Academic Programs Assistant will work from the Summer Session offices on main campus and Redwood City and will need to be present for occasional evening or weekend events, including the Summer Session welcome weekend on Saturday, June 24 and Sunday, June 25.

Application Process

Email cover letter and resume/CV to Patricia Hall Please put “Academic Programs Assistant” in the subject line. Applications received by February 15, 2023 will receive priority consideration.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S.

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